Human Resources & Admin Executive

We are seeking a proactive and detail-oriented Human Resources Executive to support and enhance the HR functions within our organization. The ideal candidate will be responsible for managing day-to-day HR operations, ensuring compliance with policies and labor laws, and contributing to a positive and productive workplace culture. 

Human Resources
 

• Responsible for full spectrum of payroll management; processing wages, commission, allowances, overtime, deductions, advance salary, and others.
• Prepare and review monthly payroll and leave reports and other relevant documents accurately.
• Liaise with relevant bodies for monthly statutory submission and related issues.
• Ensure proper documentation of payroll documents and safe keeping of employee personal files.
• Update and maintain employees’ records orderly and correctly in the database and fling system.
• Ensure all the documents and reports are filled in orderly and timely manner.
• Generation of letters such as letter of offer, confirmation, promotion, and acceptance of resignation, transfer, memo and reports related to HR.
• Responsible for recruitment; job posting, shorting listing, interview, background check, issuance of letter of offer.
• Conducts orientation program to new staffs by briefing on HR procedures & policies and employee handbook.
• Administrate Employee Exit process; clearance and conduct exit interviews to identify reasons for employee termination.
• Provide advisory on employment, disciplinary, misconduct and any other HR related issues.
• Analysis to ensure no surplus of positions/resources and required positions are critical to the business needs.

Administration
 

• Administrate all security related matters eg Finger Print/Attendance, CCTVs.
• Administrate tenancy and related issues.
• Assist and coordinate on Company events and activities.
• Administrate and co-ordinate office stationery and printing supply, grocery purchases, etc
• Any other duties that may be assigned from superior(s) from time to time. 
  
  

Qualifications & Experience: 

• Preferably with relevant academic qualification and working experience or possess a Diploma/Degree in Human Resource/Finance/Business Administration.
• Strong knowledge of payroll processing, including labor laws, statutory contributions, and tax regulations.
•  Minimum 1 to 2 years experience in a senior payroll role, preferably within the accounting or HR services industry.
• Strong analytical and planning skills as well as problem solving with strong HR judgement.

Skills: 

• Good personality and communication skills.
• Initiative to complete tasks on timely.
• Computer literate and possess knowledge of HR Management software.
• Able to work independent and self-motivated. 
• Ability to handle confidential payroll data with professionalism.

• Medical & Dental Coverage – Comprehensive healthcare plans to support overall well-being.
• Annual Leave – Paid time off to ensure work-life balance.
• Season Parking Pass – Complimentary or subsidized parking for daily convenience.